Roundtables, Boardrooms, and One-on-Ones are small-group video meetings enabling participants to connect with other attendees, speakers, and sponsors.
This article explains how to view and edit Roundtables and Boardrooms you have created.
- My Roundtables and Boardrooms
- Lock and Unlock
- Launch Meeting
- Share Meeting
- Add to Calendar
My Roundtables and Boardrooms
You can find all meetings you have created by clicking Roundtables in the left navigation menu. You'll be taken to the default tab, My Meetings, which displays all meetings you have created, been invited to, or joined. You can either stay on the All tab to view all of your meetings or click the sub-tabs that contain each meeting type:
- 1 on 1: Allow for 2 attendees (including the meeting organizer)
- Roundtables: Allow for up to 6 attendees (including the meeting organizer)
- Boardrooms: Allow up to 15 attendees if the meeting provider is Social27 (Meetings powered by Zoom or Microsoft Teams allow for up to 30 attendees.)
|Tip: Some event organizers may update the names of the Roundtables and Boardrooms tabs, but regardless of their names, they will still be found in the location shown above.
Lock and Unlock
Once you have created a meeting, you can click the lock icon in the top left corner of the meeting tile to lock or unlock it.
If a meeting is locked, uninvited attendees will see the lock icon in the top left corner of the meeting tile instead of the Join button and will not be able to join the meeting.
|Tip: If you lock a meeting before an invited attendee has accepted the invitation, they will still be able to click the ellipses icon and accept/decline the invitation.
Clicking the Launch button that appears in the top left corner of the meeting tile will start the meeting. Any attendees who have accepted the meeting invitation can start the meeting, but if anyone clicks Launch before the meeting’s scheduled time, a notification will appear on the top left corner of the attendee’s browser, informing the user of the meeting’s scheduled date and time.
Click the ellipses icon in the top right corner of a meeting tile, then View to see information about the meeting, including topic, description, date/time, and attendees.
Clicking Edit will allow you to change any meeting information, including description, date/time, topics, Areas of Interest, and invited attendees. Any updates you make to the meeting will be sent to attendees who have accepted the invitation.
Clicking Delete will delete the meeting, and attendees who have accepted the meeting will receive a cancelation notice.
If you want to share a link to your meeting or post about your meeting on social media, click the ellipses icon on the meeting tile and select View. Click Share to share the meeting on social media or click the copy icon to copy the meeting link.
Add to Calendar
To ensure that you never miss a Roundtable or Boardroom, you can add the meeting to your Outlook, Google, Yahoo, or Apple calendars. To find this option, click the ellipses icon, then Add to Calendar. This option can also be found on the meeting details page.
If you add the meeting to your Outlook or Apple calendar, a meeting invitation file will download to your internet browser. Open this downloaded file to add it to your Outlook or Apple calendar. If you add the meeting to a Google or Yahoo calendar, your calendar will open in a new tab and allow you to add the meeting to your calendar.
|Note: If the meeting time changes, you will need to delete the original appointment from your calendar and re-add the invite to your calendar with the new time.